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5 best invoice templates/software for businesses and freelancers in Hong Kong

An invoice, also known as a bill, is a document given to the client before or after providing the client your goods or services. They are essential for your business to get paid on-time and to be paid in full.

However, churning out an invoice can be time-consuming and bothersome, especially if you’re not an accounting expert. Fortunately, invoice templates and software can make the job much easier by automating the process. Simply type in the products or services as well as their costs, and the calculations will be automatically tabulated.

Why Should You Use An Invoice Template Software For Your Business?

Here’s why using an invoice template software can help you and your business thrive.

Be up-to-date: Invoices are numbered, allowing you to keep track of your different customers’ orders and payment details.

Increase professionalism: When you use an invoice template, your business instantly gains a level of credibility simply by having a professional appearance.

Legal protection: Invoices are legal proof that your goods or services are ordered and delivered.

What To Look Out For When Choosing Your Invoice Templates/Software?

User-friendly: As a business owner, your time is valuable. When you have so many things on your plate, it’s critical to save time wherever you can. An easy-to-use invoice template or software can help you to create invoices within seconds to bill your customers.

Customisable: With a simple layout already prepared and the flexibility of adding unique targeted messages, a customisable invoice template will save you a lot of time, especially when you have an influx of orders. When customising your invoice to suit your customers, ensure your invoice still has the following information:

  • A unique invoice number
  • Date
  • Your business information — name, address, and business number
  • Your customer’s information — name, address and mobile number
  • Description of products or services provided
  • Costs and taxes of products or services provided
  • Terms of payment
  • Payment instructions

Online software: Online invoicing software is generally more efficient than traditional invoice templates. These software have online functions such as the “Pay Now” button. Your customers are likelier to pay on the spot after viewing the invoice with the convenient one-click button. The software will also process the transaction and generate a receipt automatically and you can see when the customers pay the amount due.

Ultimately, choose an invoicing template or invoicing software that suit your needs. We round up a list of popular invoicing templates amongst freelancers and businesses in Hong Kong for you to consider.

Best Invoicing Templates and Invoicing Software in Hong Kong

  1. Microsoft Free Templates – free, simple invoicing templates

Microsoft Excel is probably one of the most well-known spreadsheet application in the market. Many accountants make use of the spreadsheets to organise numbers and data with formulas and functions.

Microsoft provides invoices of various designs online, at zero costs. These invoice templates can also be easily customised to suit your brand identity. They are suitable for many types of businesses such as freelancers, designers, consultants, and corporate businesses.


  1. Xero – Established cloud-based invoicing software, with different invoicing templates

With over 2 million users, Xero is an established invoicing software amongst many small businesses in Hong Kong.

Xero is a cloud-based software, which means it can be accessed from any device with an internet connection. Users can accept payments instantly, set automatic reminders, and send invoices from their phone or desktop with this popular invoicing software.

The Starter, Standard and Premium packages are available if you’re interested in using their online invoicing solutions. You may also try out their easy-to-customise template for free here.


  1. QuickBooks – Popular cloud-based accounting software

QuickBooks is another favourite amongst businesses in Hong Kong, with over 4.5 million customers globally. It markets itself as an accounting software that can track income and expenses, customise invoices, run reports and more – all in one place.

Different payment plans are available: Simple Start plan, Essentials plan, and Plus plan. A free 30-day trial is available for users to try their system.

The Simple Start plan only limits the account to 1 user and provides the most basic features, like simple tracking and creation of custom invoices. The Essentials plan allows up to 3 users, with the multi-currency function and additional reports provided. Meanwhile, the Plus plan allows up to 5 users to make recurring transactions as well as track different projects and inventories.


  1. Invoice Home – Easy-to-navigate cloud-based invoicing software, with hundreds of free templates

Invoice Home is a simple cloud-based invoicing service that gets invoices paid faster. It allows sellers to include a payment link when sending the invoices, so customers can pay via PayPal or by card in just a few clicks.

This invoicing software saves and protects customer data and product information in a cloud-based platform that can be accessed anywhere with the Internet. So even if your computer malfunctions or your data storage device is lost, you will still have all the data that your business needs to keep running. Your data will also be stored in case you need to export them as a back-up solution.

With over 100 free templates available, users can choose between the basic invoices, advanced invoice templates, or PDF invoice templates options. The Basic Invoices templates contain only important details such as addresses, line items, totals, tax as well as terms and conditions. Meanwhile, the Advanced Invoice templates allow users to include purchase order numbers, unit prices, quantities and due dates to keep their invoicing organised.

Try out the different free templates over here.

  1. Payoneer – for global freelancers and independent contractors

Payoneer is a truly global payment platform that provides users a flexible way to receive international payments and access their funds, whether they are in Hong Kong or anywhere else in the world.

Payoneer has partnered with Free Invoice Builder to allow users to immediately create professional PDF invoices once they select the “Request a Payment” function. Customers can then pay safely and securely using their credit/debit card, eCheck and local bank transfer in different currencies like local USD, EUR, GBP, JPY, and CNY.



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